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Digital Erasmus Conference

2024

December 12-14, Rixos Downtown Antalya, Türkiye

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Photos from DEC 2022/2023

DEC 2022: Event Gallery - Photo 1
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About

An event for

IROs; Erasmus+
and Mobility Experts

We are inviting the top in the Erasmus community from all over Europe to come learn, share, grow their knowledge on Digital Erasmus, EWP, ESC; and to have an epic conference.

One-to-one practical workshops, Digital IRO seminars, and a detailed comprehensive EWP and digital Erasmus information is waiting you.

9

Seminars

5

Workshops

75

Limited Total Seats

Workshops are limited to 50 seats.

Event Sessions

Event Schedule

The schedule will be updated as the new speakers are confirmed.

Event sessions and slots are subject to change for improvements and optimisations.

  • Day 1

    Dec 12, 2024
    Thursday

  • Day 2

    Dec 13, 2024
    Friday - Hall-A

  • Day 2

    Dec 13, 2024
    Friday - Hall-B

  • Day 3

    Dec 14, 2024
    Saturday

The schedule will be updated as the new speakers are confirmed.

  • 11:00 - 13:30 Check-in & Registrations

    Welcome. Complete your check-in and then receive your event badge from our registration desk. And start enjoying the relaxing atmosphere of the venue.

  • 13:30 - 14:00 Opening Speeches

    To be declared soon...

    • Session 1: Insights and Updates on Erasmus+ Digitalisation and Strategies

  • 14:00 - 14:20 Towards a Digital EEA; Policy & Vision of EC

    By Alexandra Hanna LICHT, Policy Officer, DG-EAC, European Commission (tbc)

    Towards a digitalised European Education Area, the digitalisation components and the milestones of Erasmus+ programme; European Commission’s policy and vision on the digital transformation of the Erasmus+ programme.

  • 14:20 - 14:40 IT Insights for the New ESCI Phase II (2027+ Era)

    By Bülent ARTAN, IT Expert, DG-EAC, European Commission (tbc)

    Insights on the next digitalisation phase of the Erasmus+ programme (ESCI Phase II); What to expect, current challenges, ...

  • 14:40 - 15:00 Digital Transformation in Turkish National Agency; Digitalisation of Erasmus+ Experience and its Future in Turkiye

    By Mehmet TUYGUN, IT Director, Turkish National Agency

    The story of the digital transformation in the Turkish National Agency. Steps taken and the future of a digitalized Erasmus+ experience in Turkiye.

  • 15:00 - 15:20 EWP: Current State of the Play; Upcoming Updates on EWP Services; RP; Challenges & Solutions

    By Janina MINCER-DASZKIEWICZ, EWP+ Technical Manager, EWP+ Consortium

    EWP: Current state of the play; Upcoming updates and expected changes in EWP Services; Provider switch and data migration/portability issues; EWP Registration Portal; with Q&A session.

  • 15:20 - 15:30 Coffee Break

    • Session 2: Navigating Sustainability and Collaboration in Erasmus+ Digitalisation

  • 15:30 - 16:30 Green Erasmus? Sustainability; Challenges; Online Tools; What/how to do?

    Moderator: A. Zişan FURAT, Former Erasmus+ Institutional Coordinator, Istanbul University; Panelists to be announced soon.

    Green Erasmus but what is it? Where to start? Challenges and problems? How to achieve sustainability with your Erasmus+ students? Student perspective on travelling green, ...

  • 16:30 - 17:00 IROs: You are not alone! (tbc)

    By Małgorzata WOŹNIAK / Monika PŁATEK, EWP+ Relationship Managers, EWP+ Consortium

    Feeling alone while travelling in the EWP+ space? EWP+ Relationship managers will give information about EWP User Groups - The EWP Community, and ESCI Helpdesk. You will also have information about the findings from the consultations they have been conducting; with Q&A session.

  • 17:00 - ..... Free time & Rest & Relax

    Enjoy the facilities of the hotel. Grab some drinks; enjoy the spacious rooms; relax in the spa or on a seaside sunbed; or enjoy the heated outdoor pool in December, ...

  • 19:00 - .... Dinner & Social Networking

    Enjoy the open-buffet for the dinner and grab some drinks in the lobby and socialize with other participants, .....

  • 10:00 - 10:40 The brand-new KA171 Portal

    A hassle-free and free-to-use portal for your KA171 operations including different types of bilateral agreements, LAs, HEI messaging and many more features to make the life of KA171 experts easier.

    KA171 Portal Development Team

  • 10:40 - 11:20 A Fully-Digital Academic Recognition Project

    By Onur HOSNUT, IRO & Digital Erasmus Expert

    A pilot project and showcase of how to go fully-digital in academic recognition in two ways: incoming/outgoing students. Missing parts, needs, analysis, paper-based tasks transformation, breaking old traditions, challenges, solutions, failures, and the success.

  • 11:20 - 11:30 Coffee Break

  • 11:30 - 12:00 Digital IRO Course - 101: How IROs Can Become 100% Digital?

    By Eser SAHILLIOGLU, HEI Digitalisation Consultant

    A step-by-step guide for IROs to plan, revise and improve their digitalisation roadmap and journey. Problems, challenges, solutions, novelties and more.

  • 12:00 - 12:30 Digital IRO Course - 102: Digital Erasmus Ecosystem; The Big Picture

    By Onur HOSNUT, IRO & Digital Erasmus Expert

    A comprehensive course and guide on the EWP & Digital Erasmus Ecosystem. The umbrella and the big picture.
    EEA, EWP, ESC, ESI, ESCI, OLA, OLS, MT, BF, RP, HEI Portal, ESCI Helpdesk, Erasmus-Dashboard, EduGAIN, MyAcademicID, and more...
    A great course to understand all the EWP components and blocks in the ecosystem, and also the expanded framework of the digital Erasmus future.

  • 12:30 - 14:00 Lunch Break

    Enjoy the open buffet with locally flavored, fresh, and healthy meals and dishes.

  • 14:00 - 14:45 Digital IRO Course - 103-105: EWP - IIAs, LAs, Mobilities, Nominations, ToR

    By Oğuzhan M. ÖZSOY, EWP & Erasmus+ Expert; Onur Hosnut, IRO & Digital Erasmus Expert

    Start from zero and learn all the steps and scenarios of signing an IIA 100% digitally. Bonus! The newly added EWP IIA features: Termination and deletion of IIAs.
    Anatomy: Exchanging an LA, mobility, nomination and ToR on EWP. Challenges, solutions, requirements. With Q&A session.

  • 14:45 - 15:30 Digital IRO Course: Dashboard & OLA 101

    Crash course on EWP-Dashboard and OLA. Real-time IIA and LA exchange with volunteering participant HEIs. Advantages, capabilities, workflows, ...

  • 15:30 - 16:00 Coffee Break & Group Photo

  • 16:00 - 16:30 EWP Champions

    How to succeed IRO and HEI digitalisation? Real-life experiences from EWP Champions.

  • 16:30 - ..... Free time & Rest & Relax

    Enjoy the facilities of the hotel. Grab some drinks; enjoy the spacious rooms; relax in the spa or on a seaside sunbed; or enjoy the heated outdoor pool in December, ...

  • 19:00 - .... Dinner & Social Networking

    Enjoy the open-buffet for the dinner and grab some drinks in the lobby and socialize with other participants, .....

  • 10:00 - 10:20 TURNAPortal - Introduction & New Features

    By Turkish National Agency - IT Team

    The new features of the TURNAPortal will be presented by the TRNA experts and the project team.
    You will obtain first-hand information from the development team about TURNAPortal.

  • 10:20 - 11:00 Beginners Guide to TURNAPortal - Session #1

    By Turkish National Agency - IT Team

    Bring your laptop and join us for an interactive beginners guide session with hands-on experience to start using TURNAPortal.
    Definitions, application terms and announcements, evaluating applications, grant operations, and more.

  • 11:00 - 10:10 Coffee Break

  • 11:10 - 12:00 Beginners Guide to TURNAPortal - Session #2

    By Turkish National Agency - IT Team

    Bring your laptop and join us for an interactive beginners guide session with hands-on experience to start using TURNAPortal.
    Definitions, application terms and announcements, evaluating applications, grant operations, and more.

  • 12:00 - 14:00 Lunch Break

    Enjoy the open buffet with locally flavored, fresh, and healthy meals and dishes.

  • 14:00 - 15:30 Advanced TURNAPortal - Session #1

    By Turkish National Agency - IT Team

    Bring your laptop and join us for an advanced interactive session with a hands-on experience to test TURNAPortal.
    Try some of the new features and the improvements. Feel free to ask your questions directly to the development team of Turkish National Agency.

  • 15:30 - 16:00 Coffee Break & Group Photo

  • 16:00 - 16:30 Advanced TURNAPortal - Session #2

    By Turkish National Agency - IT Team

    Bring your laptop and join us for an advanced interactive session with a hands-on experience to test TURNAPortal.
    Try some of the new features and the improvements. Feel free to ask your questions directly to the development team of Turkish National Agency.

  • 16:30 - ..... Free time & Rest & Relax

    Enjoy the facilities of the hotel. Grab some drinks; enjoy the spacious rooms; relax in the spa or on a seaside sunbed; or enjoy the heated outdoor pool in December, ...

  • 19:00 - .... Dinner & Social Networking

    Enjoy the open-buffet for the dinner and grab some drinks in the lobby and socialize with other participants, ...

  • 10:00 - 10:20 Experiences & Success Stories: Sabancı University

    Listen to and benefit from success stories and experiences of HEIs worked on their digitalization and EWP integrations.

  • 10:20 - 11:00 3rd-Party Provider Presentations

    System overviews and experiences from participating third-party providers on their EWP integrations; digitalisation of mobilities; provider switch/change; with Q&A session.

  • 11:00 - 11:20 Forum: Ask DOs/DEs/Providers (tbd) - Q&A

    Forward your questions to the digital officers of participating NAs, or the digital experts of the EWP and Digital Erasmus, and third-party provider represantatives.

  • 11:20 - 11:30 Wrap-up & Closing & Next Events

    We will wrap up the event; announce the next event and its exciting contents; receive your feedback, and take some family photos altogether :-)

  • 11:30 - 12:00 Coffee Break & Room Check-out

Speakers

Speakers, Presenters, Panelists; IT & EWP Experts, Digitalisation and Business Consultants

Alexandra Hanna Licht

Alexandra
Hanna Licht

Policy Officer,
European Commission

Online

Mehmet TUYGUN

Mehmet TUYGUN

IT Coordinator, Turkish National Agency

Janina Mincer-Daszkiewicz

Janina Mincer-Daszkiewicz

EWP Technical Manager, EWP+ Consortium

Bulent ARTAN

Bülent
ARTAN

IT Expert,
European Commission

Online

Onur HOSNUT

Onur
Hosnut

IRO & Digital Erasmus Expert

Małgorzata Woźniak

Małgorzata Woźniak

EWP Relationship Manager, EWP+ Consortium

Online

Monika Płatek

Monika
Płatek

EWP Relationship Manager, EWP+ Consortium

Online

Ayşe Zisan FURAT

Ayşe Zişan
FURAT

Former Institutional Erasmus+ Coordinator, Istanbul University

Eser SAHILLIOGLU

Eser
SAHILLIOGLU

Digitalisation Consultant

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Registrations

Book your seat now

Single Pass

€475
  • 1 Participant
  • Full Event Participation
  • 2 Nights / 3 Days Hotel Accommodation
  • Ultra All Inclusive Hotel Concept
  • Single Stay in a Spacious Room ~32m2
  • Event Digital Certificate
  • Digital IRO Course Certificate
  • Early Bird: €400 until 27 September, 2024, 17:00
    Contact us for group discounts (check below please).
  • *All prices mentioned are VAT excluded.*
Register

Double Pass

€800
  • 2 Participants
  • Full Event Participation
  • 2 Nights / 3 Days Hotel Accommodation
  • Ultra All Inclusive Hotel Concept
  • 2 participants stay in the same room (Spacious Room ~32m2)
  • Event Digital Certificate
  • Digital IRO Course Certificate
  • Early Bird: €700 until 27 September, 2024, 17:00
    Contact us for group discounts (check below please).
  • *All prices mentioned are VAT excluded.*
Register
Group discounts available!
Group Pass (3 Participants): Depending on room allocation requested, early-bird prices are applicable.
Group Pass (2 Rooms - 4 Participants): €1400 | Each 2 participants stay in the same room (Spacious Room ~32m2)
*All prices mentioned are VAT excluded.*
Please contact us via dec2024@dec-events.com for details.

Registration Form

Your Information

+
My participation will be funded via Erasmus+ Staff Mobility.
I have read and accepted the registration, cancellation, refund and privacy policies.
I hereby grant DEC Events the right to take, use, edit, alter, copy, or distribute the photos taken during "Digital Erasmus Conference - 2024", in a way that will not harm me or others. I also grant DEC Events the right to use these photos in printed and digital materials, and also on social media platforms. I understand and confirm that I will not request any type of compensation.

Venue

Rixos Downtown Antalya, Türkiye

Ultra All Inclusive Concept Hotel Website Location on Maps The Land of Legends (Free Access) *
Venue: Paloma Foresta - Gallery - Photo 1
Venue: Paloma Foresta - Gallery - Photo 2
Venue: Paloma Foresta - Gallery - Photo 3
Venue: Paloma Foresta - Gallery - Photo 4
Venue: Paloma Foresta - Gallery - Photo 5
Venue: Paloma Foresta - Gallery - Photo 6
Venue: Paloma Foresta - Gallery - Photo 7
Venue: Paloma Foresta - Gallery - Photo 8
Venue: Paloma Foresta - Gallery - Photo 9
Venue: Paloma Foresta - Gallery - Photo 10
Venue: Paloma Foresta - Gallery - Photo 11
Venue: Paloma Foresta - Gallery - Photo 12
For more information about the venue/hotel: https://www.rixos.com/en/hotel-resort/rixos-downtown-antalya
* Note: The Land of Legends free access cannot be used on the check-in and check-out dates. Please check FAQ for more information.

Event Sponsors

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Frequently Asked Questions

FAQ

1. Register using the registration form above.
2. You will receive an email message confirming your registration has been received. This email also includes your event portal access link.
3. Once, your registration has been confirmed by the organisation team, you will your receive a new email message for your event payment transfer.
4. You can download your personal invitation letter, proforma invoice and the event schedule on the event portal.
5. Once you made your payment, the organisation team will send you your hotel accommodation voucher.
6. Then you can book your flights or plan your travel. Our organisation agency can assist you with the flights, extra accommodation bookings, and airport transfers (Contact person information is on your event portal page).

Digital Erasmus Conference is a physical event taking place at Rixos Downtown Antalya, Türkiye. There will be no online streaming. Yet, some plenary sessions might be made available online after the event ends.

Yes.
You can register and participate this event as an Erasmus+ Staff Mobility.*
We will provide you with the requested documentation in case you would like to use this option. Please contact us for more details you need.

* HEIs from Turkiye are not eligible.

Yes. You will be able to book VIP or group transfer services on the event portal or by directly contacting event organisation agency (Mesna Turizm) below.


One-way VIP transfer up to 4 persons: 50 Euros (100 Euros for two-way)

Contact Person: Oğuzhan M. ÖZSOY (Event Organisation Team Manager)
Mobile: +90 530 641 9142 | Email: dec2024@dec-events.com

Yes. You can book extra nights with discounts so you can arrive earlier than the event's first day and also you can book extra nights to stay in the hotel after the event ends.

However, this is subject to the hotel's accommodation availability.


You will be able to request extra nights via the event portal or by directly contacting event organisation agency (Mesna Turizm) below.


Contact Person: Oğuzhan M. ÖZSOY (Event Organisation Team Manager)
Mobile: +90 530 641 9142 | Email: dec2024@dec-events.com

Please refer to our policies.

*All prices mentioned are VAT excluded.*
If you would like to provide a document for VAT exclusion, your invoice can also be prepared as VAT excluded.

Invoices will be issued in the next 30 days after the event ends. All invoices will be issued electronically and delivered in PDF formats to the registered email addresses.

You can download your proforma invoice after you log in to the event portal at https://dec-events.com/events/dec/2024/port.

EFT/Swift:
Payments can be transferred via EFT or Swift. EFT/Swift information can be found on your event portal.
Important: Please make sure that the payment is transferred to our accounts without any transaction fees.

Contact Person: Oğuzhan M. ÖZSOY (Event Organisation Team Manager)
Mobile: +90 530 641 9142 | Email: dec2024@dec-events.com

All participants are provided with a free access to the Land of Legends (The Land of Legends)
- The free access cannot be used on check-in and check-out dates.
- You should contact guest relations of the hotel on your check-in date to book your free access for the next day.

Your partner, friends, children and/or family members are also welcomed with you.
- The stay of one child under age 12 is free.
- Yet, extra accommodation fees may apply for the rest.

- Please contact us via dec2024@dec-events.com for further details.

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