Digital Erasmus Conference
2024December 12-14, Rixos Downtown Antalya, Türkiye
An event for
IROs; Erasmus+
and Mobility Experts
We are inviting the top in the Erasmus community from all over Europe to come learn, share, grow their knowledge on Digital Erasmus, EWP, ESC; and to have an epic conference.
One-to-one practical workshops, Digital IRO seminars, and a detailed comprehensive EWP and digital Erasmus information is waiting you.
Seminars
Workshops
Limited Total Seats
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11:00 - 13:30 Check-in & Registrations
Welcome. Complete your check-in and then receive your event badge from our registration desk. And start enjoying the relaxing atmosphere of the venue.
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13:30 - 14:00 Opening Speeches
To be declared soon...
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14:00 - 14:20 Towards a Digital EEA; Policy & Vision of EC
By Alexandra Hanna LICHT, Policy Officer, DG-EAC, European CommissionTowards a digitalised European Education Area, the digitalisation components and the milestones of Erasmus+ programme; European Commission’s policy and vision on the digital transformation of the Erasmus+ programme.
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14:20 - 14:40 IT Insights for the New ESCI Phase II (2025+)
By Bülent ARTAN, IT Expert, DG-EAC, European CommissionInsights on the next digitalisation phase of the Erasmus+ programme (ESCI Phase II); What to expect, current challenges, novelties, ...
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14:40 - 15:00 Digital Transformation in Turkish National Agency; Digitalisation of Erasmus+ Experience and its Future in Turkiye
By Mehmet TUYGUN, IT Coordinator, Turkish National AgencyThe story of the digital transformation in the Turkish National Agency. Steps taken and the future of a digitalized Erasmus+ experience in Turkiye.
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15:00 - 15:20 EWP: Current State of the Play; Upcoming Updates on EWP Services; RP; Challenges & Solutions
By Janina MINCER-DASZKIEWICZ, EWP+ Technical Manager, EWP+ ConsortiumEWP: Current state of the play; Upcoming updates and expected changes in EWP Services; Provider switch and data migration/portability issues; EWP Registration Portal; with Q&A session.
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15:20 - 15:30 Coffee Break
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15:30 - 16:30 Green Erasmus? Sustainability; Challenges; Online Tools; What/how to do?
Moderator: A. Zişan FURAT, Former Erasmus+ Institutional Coordinator, Istanbul UniversityGreen Erasmus but what is it? Where to start? Challenges and problems? How to achieve sustainability with your Erasmus+ students? Student perspective on travelling green, ...
Thijn van Eldijk, Institutional Relations Specialist, Eurail B.V.;
Martina Altea Bellinzona, BRIGHTS Project Coordinator, Università di Pavia; -
16:30 - 17:00 IROs: You are not alone!
By Małgorzata WOŹNIAK / Paul LEYS, EWP+ Relationship Managers, EWP+ ConsortiumFeeling alone while travelling in the EWP+ space? EWP+ Relationship managers will give information about support channels nd resources available for institutions in the EWP such as User Groups - The EWP Community, and ESCI Helpdesk; with Q&A session.
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17:00 - ..... Free time & Rest & Relax
Enjoy the facilities of the hotel. Grab some drinks; enjoy the spacious rooms; relax in the spa or on a seaside sunbed; or enjoy the heated outdoor pool in December, ...
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19:00 - .... Dinner & Social Networking
Enjoy the open-buffet for the dinner and grab some drinks in the lobby and socialize with other participants, .....
Session 1: Insights and Updates on Erasmus+ Digitalisation and Strategies
Session 2: Navigating Sustainability and Collaboration in Erasmus+ Digitalisation
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10:00 - 10:30 A Fully-Digital Academic Recognition Project
By Onur HOSNUT, IRO & Digital Erasmus ExpertA pilot project and showcase of how to go fully-digital in academic recognition in two ways: incoming/outgoing students. Missing parts, needs, analysis, paper-based tasks transformation, breaking old traditions, challenges, solutions, failures, and the success.
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10:30 - 11:00 The brand-new KA171 Portal
A hassle-free and free-to-use portal for your KA171 operations including different types of bilateral agreements, LAs, HEI messaging and many more features to make the life of KA171 experts easier.
KA171 Portal Development Team -
11:00 - 12:00 ESC: Latest Updates on the European Student Card
Hrvoje Grganović / Daria Malareva, NTT DataThe European Student Card (ESC) is one of the most important blocks towards a digital European Education Area. It aims to make the life easier for students during their mobility through a digital solution.
Hrvoje and Daria will give an online presentation on the latest updates and improvements on the European Student Card. -
12:00 - 12:30 Digital IRO Course - 101: How IROs Can Become 100% Digital?
By Eser SAHILLIOGLU, HEI Digitalisation ConsultantA step-by-step guide for IROs to plan, revise and improve their digitalisation roadmap and journey. Problems, challenges, solutions, novelties and more.
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12:30 - 14:00 Lunch Break
Enjoy the open buffet with locally flavored, fresh, and healthy meals and dishes.
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14:00 - 14:30 Digital IRO Course - 102: Digital Erasmus Ecosystem; The Big Picture
By Onur HOSNUT, IRO & Digital Erasmus ExpertA comprehensive course and guide on the EWP & Digital Erasmus Ecosystem. The umbrella and the big picture.
EEA, EWP, ESC, ESI, ESCI, OLA, OLS, MT, BF, RP, HEI Portal, ESCI Helpdesk, Erasmus-Dashboard, EduGAIN, MyAcademicID, and more...
A great course to understand all the EWP components and blocks in the ecosystem, and also the expanded framework of the digital Erasmus future. -
14:30 - 15:00 Digital IRO Course - 103-105: EWP - IIAs, LAs, Mobilities, Nominations, ToR
By Oğuzhan M. ÖZSOY, EWP & Erasmus+ Expert; Onur Hosnut, IRO & Digital Erasmus ExpertStart from zero and learn all the steps and scenarios of signing an IIA 100% digitally. Bonus! The newly added EWP IIA features: Termination and deletion of IIAs.
Anatomy: Exchanging an LA, mobility, nomination and ToR on EWP. Challenges, solutions, requirements. With Q&A session. -
15:00 - 15:15 Coffee Break & Group Photo
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15:15 - 16:00 FLASH NEWS! Centralized EWP - 2025+
By Oğuzhan M. ÖZSOY, Onur Hosnut, Eser SAHILLIOGLU, Digital Erasmus ExpertsDigital IRO Course - X: EWP becomes centralized. EWP changes and evolves in 2025. How will it change our lives? What should IROs expect? Let us dig into the new EWP that will be in our lives in 2025. With Q&A session.
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16:00 - 16:30 Forum: Ask DOs/DEs/Providers - Q&A
Forward your questions to the digital officers of participating NAs, or the digital experts of the EWP and Digital Erasmus, and third-party provider represantatives.
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16:30 - ..... Free time & Rest & Relax
Enjoy the facilities of the hotel. Grab some drinks; enjoy the spacious rooms; relax in the spa or on a seaside sunbed; or enjoy the heated outdoor pool in December, ...
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19:00 - .... Dinner & Social Networking
Enjoy the open-buffet for the dinner and grab some drinks in the lobby and socialize with other participants, .....
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10:00 - 10:20 TURNAPortal - Introduction & New Features
By Turkish National Agency - IT TeamThe new features of the TURNAPortal will be presented by the TRNA experts and the project team.
You will obtain first-hand information from the development team about TURNAPortal. -
10:20 - 11:00 Beginners Guide to TURNAPortal - Session #1
By Turkish National Agency - IT TeamBring your laptop and join us for an interactive beginners guide session with hands-on experience to start using TURNAPortal.
Definitions, application terms and announcements, evaluating applications, grant operations, and more. -
11:00 - 11:10 Coffee Break
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11:10 - 12:00 Beginners Guide to TURNAPortal - Session #2
By Turkish National Agency - IT TeamBring your laptop and join us for an interactive beginners guide session with hands-on experience to start using TURNAPortal.
Definitions, application terms and announcements, evaluating applications, grant operations, and more. -
12:00 - 14:00 Lunch Break
Enjoy the open buffet with locally flavored, fresh, and healthy meals and dishes.
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14:00 - 15:00 Advanced TURNAPortal - Session #1
By Turkish National Agency - IT TeamBring your laptop and join us for an advanced interactive session with a hands-on experience to test TURNAPortal.
Try some of the new features and the improvements. Feel free to ask your questions directly to the development team of Turkish National Agency. -
15:00 - 15:30 Coffee Break & Group Photo
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15:30 - 16:30 Advanced TURNAPortal - Session #2
By Turkish National Agency - IT TeamBring your laptop and join us for an advanced interactive session with a hands-on experience to test TURNAPortal.
Try some of the new features and the improvements. Feel free to ask your questions directly to the development team of Turkish National Agency. -
16:30 - ..... Free time & Rest & Relax
Enjoy the facilities of the hotel. Grab some drinks; enjoy the spacious rooms; relax in the spa or on a seaside sunbed; or enjoy the heated outdoor pool in December, ...
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19:00 - .... Dinner & Social Networking
Enjoy the open-buffet for the dinner and grab some drinks in the lobby and socialize with other participants, ...
Session: Turkish National Agency sessions for Turkish HEIs.
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10:00 - 10:30 Experiences & Success Stories: Sabancı University
Listen to and benefit from success stories and experiences of HEIs worked on their digitalization and EWP integrations.
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10:30 - 11:00 EWP Champions: METU
Nur Seda Temur / Cansu BOLGÜL, METUHow to succeed IRO and HEI digitalisation? The journey of being an EWP Champion, real-life experiences, success stories and recommendations from an EWP Champion: METU - Middle East Technical University.
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11:00 - 11:30 Digitalisation in Medical University Pleven
Hristo Marinov, Medical University PlevenDigitalisation work and efforts in Medical University Pleven. How has access and connectivity been enhanced at Medical University Pleven?
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11:30 - 11:40 Wrap-up & Closing & Next Events
We will wrap up the event; announce the next event and its exciting contents; receive your feedback, and take some family photos altogether :-)
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11:40 - 12:00 Coffee Break & Check-out
Speakers
Speakers, Presenters, Panelists; IT & EWP Experts, Digitalisation and Business Consultants
Mehmet TUYGUN
IT Coordinator, Turkish National Agency
Janina Mincer-Daszkiewicz
EWP Technical Manager, EWP+ Consortium
OnurHosnut
IRO & Digital Erasmus Expert
Ayşe Zişan
FURAT
Former Institutional Erasmus+ Coordinator, Istanbul University
EserSAHILLIOGLU
Digitalisation Consultant
Hristo Marinov
Medical University Pleven
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Registrations
Book your seat now
Single Pass
- 1 Participant
- Full Event Participation
- 2 Nights / 3 Days Hotel Accommodation
- Ultra All Inclusive Hotel Concept
- Single Stay in a Spacious Room ~32m2
- Event Digital Certificate
- Digital IRO Course Certificate
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Early Bird: €400 until 27 September, 2024, 17:00Contact us for group discounts (check below please).
- *All prices mentioned are VAT excluded.*
Double Pass
- 2 Participants
- Full Event Participation
- 2 Nights / 3 Days Hotel Accommodation
- Ultra All Inclusive Hotel Concept
- 2 participants stay in the same room (Spacious Room ~32m2)
- Event Digital Certificate
- Digital IRO Course Certificate
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Early Bird: €700 until 27 September, 2024, 17:00Contact us for group discounts (check below please).
- *All prices mentioned are VAT excluded.*
| Group Pass (3 Participants): | Depending on room allocation requested, early-bird prices are applicable. |
| Group Pass (2 Rooms - 4 Participants): | €1400 | Each 2 participants stay in the same room (Spacious Room ~32m2) |
Venue
Rixos Downtown Antalya, Türkiye
Event Sponsors
Frequently Asked Questions
FAQ
2. You will receive an email message confirming your registration has been received. This email also includes your event portal access link.
3. Once, your registration has been confirmed by the organisation team, you will your receive a new email message for your event payment transfer.
4. You can download your personal invitation letter, proforma invoice and the event schedule on the event portal.
5. Once you made your payment, the organisation team will send you your hotel accommodation voucher.
6. Then you can book your flights or plan your travel. Our organisation agency can assist you with the flights, extra accommodation bookings, and airport transfers (Contact person information is on your event portal page).
You can register and participate this event as an Erasmus+ Staff Mobility.*
We will provide you with the requested documentation in case you would like to use this option. Please contact us for more details you need.
* HEIs from Turkiye are not eligible.
Yes. You will be able to book VIP or group transfer services on the event portal or by directly contacting event organisation agency (Mesna Turizm) below.
One-way VIP transfer up to 4 persons: 50 Euros (100 Euros for two-way)
Contact Person: Oğuzhan M. ÖZSOY (Event Organisation Team Manager)
Mobile: +90 530 641 9142 | Email: dec2024@dec-events.com
Yes. You can book extra nights with discounts so you can arrive earlier than the event's first day and also you can book extra nights to stay in the hotel after the event ends.
However, this is subject to the hotel's accommodation availability.
You will be able to request extra nights via the event portal or by directly contacting event organisation agency (Mesna Turizm) below.
Contact Person: Oğuzhan M. ÖZSOY (Event Organisation Team Manager)
Mobile: +90 530 641 9142 | Email: dec2024@dec-events.com
Please refer to our policies.
*All prices mentioned are VAT excluded.*
If you would like to provide a document for VAT exclusion, your invoice can also be prepared as VAT excluded.
Invoices will be issued in the next 30 days after the event ends. All invoices will be issued electronically and delivered in PDF formats to the registered email addresses.
You can download your proforma invoice after you log in to the event portal at https://dec-events.com/events/dec/2024/port.
EFT/Swift:
Payments can be transferred via EFT or Swift. EFT/Swift information can be found on your event portal.
Important: Please make sure that the payment is transferred to our accounts without any transaction fees.
Contact Person: Oğuzhan M. ÖZSOY (Event Organisation Team Manager)
Mobile: +90 530 641 9142 | Email: dec2024@dec-events.com
All participants are provided with a free access to the Land of Legends (The Land of Legends)
- The free access cannot be used on check-in and check-out dates.
- You should contact guest relations of the hotel on your check-in date to book your free access for the next day.
Your partner, friends, children and/or family members are also welcomed with you.
- The stay of one child under age 12 is free.
- Yet, extra accommodation fees may apply for the rest.
- Please contact us via dec2024@dec-events.com for further details.